VILLAGE OF EVENDALE
COMMUNITY IMPROVEMENT CORPORATION
Minutes for the September 17, 2013 Meeting
Evendale Municipal Building, 10500 Reading Road, Evendale, Ohio
Attendees: President Hugh McKinnon, Jeff Albrinck, Al Pearlman, Bob Szczur, Stiney Vonderhaar, Jack Cameron, Pam Morin, and Sean Balnes (Saint Francis Group).
Recurring Business:
1. The reading of the minutes was suspended until next month’s meeting.
2. Economic Development Update:
a. Village Crossings: 10400 Reading Road: Devonshire-REIT continues to explore a possible outlot on Glendale-Milford Road.
Elite Photography sent a letter in regard to question of their status or input regarding the developer services RFQ. It was agreed that Hugh McKinnon would write a brief response thanking him for his interest and emphasizing that CIC’s priority is to be business friendly, building trust with the business community and CIC’s always desires to be transparent in all their actions.
New Business:
1. Developer/Broker Services RFQ: Sean Balnes was present, representing Saint Francis Group (SFG). Jack Cameron initiated the discussion with some of the questions raised by the CIC regarding the scope of SFG’s work. Sean clarified that for each parcel, SFG will provide individual reports that will include:
• Marketing strategies;
• Site visit reports including input from adjacent property owners;
• Analysis of infrastructure, zoning, surveys;
• List of potential developers/partners; and
• Fair market value with the support of brokers and the Port Authority.
Sean confirmed that the Port Authority would be a sub-contractor, adding no additional cost to the Village. He mentioned that the Port Authority is a great source when there are environmental problems, funding options, and not to mention an avenue to get the county involved in the development of these parcels.
There was a short discussion on the price and the acceptable not-to-exceed contract price.
Sean reiterated the importance of reporting back to the CIC after each phase to discuss their findings and to get CIC’s input. Jack Cameron is to provide SFG with the Village’s Comprehensive Master Plan which they will use in their analysis. It was decided that regular CIC monthly meetings will work fine as the SFG update meetings. They will present a power point along with a written report. Sean stated that their goal is to complete the analysis for each parcel with strategy to move forward within four (4) months of signing the contract. This final report will include:
• Supporting information;
• Multiple use options;
• Reasonable expectations with uses and time;
• Return to the Village with each use option;
• Strategy implementation; and
• Who to market properties.
Sean agreed to make the revisions to his proposal and return it to Jack by the end of the day. Jack will then pass it on to Tim Burke, Village Solicitor, and the CIC members for their approval.
Jeff Albrinck made and Bob Szczur seconded the motion authorizing Hugh McKinnon, President of CIC, to sign the amended agreement, after Tim Burke and the CIC members review. The motion passed with a 5 yes, 0 no vote.
A motion to adjourn the meeting was made by Stiney Vonderhaar and seconded by Al Pearlman. The motion passed with a 5 yes, 0 no vote.
The next regular scheduled meeting will be held on Tuesday, October 15, 2013.
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